Registration Process

For participants who submitted articles to ICMBT 2021, please do not register untile you receive the notification letter from the conference secretary.

After you received the notification letter, you need to log in our system and finish the payment online. If you paid by credit card, there is no need to upload any payment proof, but if you paid by bank transfer or paypal, then you need to upload payment proof. Once the conference secretary check the payment, she/he will send email confirmation letter to you. Please look out for your email.

For the listeners who doesn't submit any article, please register directly at anytime before December 25. If you need to pay onsite, please provide your information to the conference secretary by email.

Listener Registration Now!


 

We understand that times are uncertain due to COVID-19; which is why we are offering a new, flexible and risk-free cancellation policy that allows you to register now and transfer from in-person to live streaming or to cancel for a full refund up to 60 days before the event with no penalty. If you need to make changes to your registration prior to the conference please contact us by email.


**If you fail to complete the payment, please feel free to contact Ms. Carol Wu via
icmbt@iedrc.net for assistance. 

Item Registration Fee Online Registration
Authors (Student&Reviewer) 500 USD 350 USD
Authors (Normal) 550 USD 400 USD
Presenter Only 400 USD 250 USD
Listener 350 USD 150 USD
Additional Paper(s) 350 USD
Additional Page 50 USD / Page

 

Notes

  • One regular registration can cover a paper within 8 pages/journal, including all figures, tables, and references. The extra pages will be charged.

  • One regular registration with one or more additional papers has only one journal.

  • Student fee is ONLY applicable for students who are FIRST authors.
    For the authors who have difficulties to pay US Dollars, such as Iran, please pay Euros.

  • If you would like to register the conference and publish your paper as the reviewer, please send email to icmbt@iedrc.net. (Only Ph.D holder can apply)

 

Authors' registration fee includes:
Technical Sessions
Coffee breaks
on Jan. 11 & Jan.12, 2021
Lunch on Jan. 11 & Jan.12, 2021

Dinner on Jan. 11 2021
Conference bag and/or conference accessories
Conference document

Paper Publication 

Listeners' registration fee includes:
Technical Sessions

Coffee breaks on Jan. 11 & Jan.12, 2021
Lunch on Jan. 11 & Jan.12, 2021

Dinner on Jan. 11 2021
Conference bag and/or conference accessories
Reception

 
Registration Policy
1. If the first author is not able to attend the conference, the second author or subsequent author has to pay the full registration fee.
2. In a paper with more than one author, all the authors attending the conference most complete their registration individually.
3. If you register as a Student, you will be asked to email a copy of your student ID card.
4. One regular registration is within FIVE Pages including all figures, tables, and references. Extra pages will be charged.
5. Once a successful registration transaction has been completed, confirmation of registration via email would be sent to the email address of the registrant. For some registration types it may be necessary to complete required information – such as attendee name – before the confirmation of registration and invitation letter can be issued.
6. If a registrant is unable to attend an event for any reason, they may substitute, by arrangement with the registrar, someone else of Co-authors or from the same institute/organization.
 
Refund requests must be made in writing or via email to the respective conference secretary.
 
Refunds Policy
If the participants request cancellation and refund due to personal reasons, the following refund policy applies.
60 days ahead of the conference: Full refund but 30 USD service fee is excluded
45 days ahead of the conference: 50% of payment refund
Within 30 days ahead of the conference: no refund
 
Refund requests must be made in writing or via email to the respective conference secretary.
 
Personal Reason
The conference cannot refund or pay any compensation where could not attend the conference is prevented by reason of circumstances which amount to “personal reason”. Such as travel difficulties, visa problems, health issues, financial default etc.
 
Force Majeure
The conference cannot accept responsibility, refund or pay any compensation where the performance of the conference is prevented or affected by reason of circumstances which amount to “force majeure”.
 
Circumstances amounting to “force majeure” include any event which we could not, even with all due care, foresee or avoid. Such circumstances include the fire, flood, explosion, storm or other weather damage, break-in, criminal damage, riots or civil strife, industrial action, natural or nuclear disaster, fire, adverse weather conditions, war or threat of war, actual or threatened terrorist activity, epidemic and all similar situations beyond our control.
 
Conference Date and Place Statement
The organizer has the right to change the date and place of the conference under the reason of circumstances such as weather damage, criminal damage, riots or civil strife, industrial action, natural or nuclear disaster, adverse weather conditions, war or threat of war, actual or threatened terrorist activity, epidemic etc. The participants of the conference are obliged to cooperate with the organizer's change and refund policy.
 

Visa Application

Application Form and Necessary Documents

Embassy/Consulate General of Japan will not make copies. If you need original documents, please bring the original plus one copy.

Passport with sufficient validity date (An alien travel document must have 6 months or more validity)

Visa application form
Visa Application Form [PDF]
Sample [PDF]

Photo (passport size, attached to the visa application form) Additional Forms

Additional Forms

Guarantee Letter
Japanese [PDF]
English [PDF]

Invitation Letter/Reason for Invitation
Japanese [PDF]
English [PDF]

Please note the information above is just for your reference. For the detailed information, please check with local embassy in your country or visit http://www.immi-moj.go.jp/english/index.html.

Please note ICMBT is not authorized to assist with the VISA process beyond providing the Notification of Acceptance Letter and Invitation Letter (after registration) issued by the ICMBT Committee Board. Should your application be denied, the registration fee cannot be refunded since ICMBT cannot change the decision of the Ministry of Foreign Affairs of Japan, nor will ICMBT engage in discussion or correspondence with the VISA or the Embassy of Japan on behalf of the applicant.